Best Xero Integrations and Add-Ons (Compared)

The best Xero integration for your business depends on one thing: the job you need it to do. Xero covers core accounting, and each add-on or integration fills a specific gap, such as syncing marketplace payouts, capturing receipts, forecasting cash or running payments. This guide compares the leading options by that job so you can match each one to your own workflow.

What Xero integrations and add-ons are

Xero add-ons are software from third-party developers that connect to Xero and extend what it does. They can automate data entry, improve reporting, manage inventory, handle invoices and payments, or link other business tools to your accounts. Most need a separate subscription to the third-party platform.

The two terms overlap. An add-on adds features you use from within Xero. An integration connects Xero to an external platform so data flows between them without retyping, and may not add new features inside Xero. In practice, most people use both words for any app that connects to Xero, and this guide does the same.

Xero groups its apps into categories that include invoicing and jobs, time tracking, payroll and HR, CRM, inventory, bills and expenses, and payments. Xero has also run an app integrator programme, in which approved specialists help businesses choose and set up apps. The programme is closed to new applications for now, and Xero plans a new one.

Best Xero integrations compared

Link My Books: Best for ecommerce bookkeeping

Link My Books connects Xero to Amazon, eBay, Etsy, Shopify, Walmart, TikTok Shop, WooCommerce and Square and transfers the transactions without manual entry. It creates a summary entry for each payout that splits sales, refunds, fees and tax and matches the bank deposit.

• Works across several sales channels in one Xero file. Pricing depends on monthly orders and the number of sales channels: for up to 1,000 orders per month it costs £35 or $47 per month with plans available for all ranges of order counts and channel counts.
• Shows profit and loss by channel and can track cost of goods sold as you sell through stock.
• Matches each summary entry to the bank deposit so you can reconcile in one step.
• Breaks down the VAT in each payout in the summary entry it posts to Xero.
• Every plan includes a free bookable onboarding call, support comes from qualified accountants and bookkeepers on the Link My Books team, and setup takes about 15 minutes.

The tool suits online sellers and the accountants and bookkeepers who work with them. It is not general accounting software, so it is the wrong choice for other jobs on this list. Explore the integrations for Amazon, eBay, Shopify, Etsy, TikTok Shop and Walmart.

Tipalti: Best for end-to-end payables

Tipalti automates the payables process. It scans invoices with OCR and pre-fills the bill details, gives suppliers a self-service portal, pays suppliers in 196 countries and more than 120 currencies, and reconciles payments into Xero. It also collects supplier tax forms and tax IDs, and validates tax IDs against more than 3,000 rules.

WellyBox: Best for receipts and expenses

WellyBox finds receipts in Gmail, Outlook and other email accounts and extracts the details, and you can scan paper receipts through WhatsApp. It exports receipts to Xero, converts them to Excel and syncs documents to Google Drive, and you can give your accountant access to the account.

Xero Analytics: Best for financial analysis

Xero Analytics is built into Xero's business plans at no extra cost. Cash flow forecasts run 30 days ahead on Ignite, 60 days on Grow, 90 days on Comprehensive and 180 days on Ultimate, which costs £70 a month excluding VAT. You can also plan scenarios for cash coming in and going out.

Zapier: Best for automated workflows

Zapier connects apps without code. You set a trigger, such as a customer payment, and an action, such as adding the data to Xero. Typical uses include creating Xero invoices or contacts from a CRM, adding new Xero contacts to a Mailchimp list, and keeping customer data in step across your store and CRM. Zapier has a free plan, but Xero is a premium app on Zapier, so Xero workflows need a paid Zapier plan or a free trial.

Xero Practice Manager: Best for managing staff and jobs

Xero Practice Manager lets you see each person's schedule, assign work, set deadlines and follow progress. It tracks time against jobs, shows what each job has earned and can create invoices from your rates. Reports cover productivity and time spent on a job, with charts. It is built for accounting and bookkeeping practices. It is free for Xero partners at Silver level and above, and otherwise costs £99 a month for up to 10 users, excluding VAT.

Stripe: Best for card payments

Stripe is a payment processor for one-off and recurring payments. With Xero, Stripe transactions flow into Xero for reconciliation, and Stripe auto pay collects recurring card payments on repeat invoices. Stripe charges per transaction, as a fixed fee, a percentage or both. Its Stripe Tax feature calculates and collects tax in more than 100 countries. Where you are registered to collect tax, it costs 0.5% per transaction through no-code integrations, or 40p per transaction (50¢ in the US) through the API. Stripe Tax Complete, which adds registrations and filings, starts at £70 a month in the UK.

HubSpot: Best for customer management

HubSpot is a CRM that connects to Xero. Sales teams create draft invoices in HubSpot, and the accounts team approves and sends them from Xero, with the invoice status synced back to HubSpot. Contacts sync from Xero to HubSpot. Contact sync is free on some Xero plans, and invoicing costs £6 a month on top of your Xero subscription.

More Xero add-ons worth a look

These add-ons cover narrower jobs. Each has a Xero connection.

• Dext (formerly Receipt Bank): extracts the supplier, date, totals, tax and line items from receipts and bills with AI, matches them to Xero bank transactions, and has a mobile app.
• Float: cash flow forecasting that updates from Xero data and bank feeds, so you can model scenarios.
• Spotlight Reporting: custom financial reports, dashboards, forecasts and consolidated reporting across entities.
• Chaser: scheduled reminders for late invoices, with each customer's invoice history and replies in one place.
• Expensify: receipt scanning, expense reports and configurable approvals.
• Unleashed: inventory management that updates Xero as stock moves, with dashboards for margins, supplier performance and sales trends.
• Taxomate: bookkeeping software that posts Amazon, eBay, Etsy, Shopify and Walmart sales into Xero.
• EzzyBills: extracts data from bills and receipts and exports it to Xero.
• Airwallex: multi-currency accounts in more than 20 currencies, with each currency balance as its own Xero bank feed.
• Satago: tracks client credit scores, chases overdue invoices and can provide finance against unpaid invoices.

How to choose a Xero integration

1. Identify your objectives

Start with the job. If you sell on marketplaces, you need ecommerce bookkeeping. If you manage many suppliers, look at payables tools such as Tipalti. If you want better analysis, look at Xero Analytics, Spotlight Reporting or Float.

2. Factor in your budget

Compare each app's price with its features and expected return. Several offer free trials, including Link My Books and WellyBox. Zapier has a free plan, but connecting Xero needs a paid Zapier plan.

3. Read reviews

Review sites such as Capterra and G2 show real user feedback, key features, pros and cons and alternatives. Each Xero App Store listing shows reviews too.

4. Ask your accountant

Your accountant can tell you which add-ons suit your goals, set them up and explain how they work. Accountants and bookkeepers who work with online sellers can also review how an app handles tax before you commit.

5. Consider the user experience

Setup effort differs between categories. Some connections need only a Xero login, while a bookkeeping connection for marketplace sellers needs your sales channels linked and a few account mappings chosen once. Ask the vendor what a typical setup involves and whether onboarding help is included.

Think about how easy each app is to set up, configure and use every day, and whether your team needs training. Xero publishes guidance for its own apps, while third-party apps rely on the vendor's help pages. Review sites show how usable an app is in practice. Link My Books setup takes about 15 minutes.

Which Xero integrations to combine

Most businesses end up with two or three connected apps, each with one job. The table shows common pairings by business type. They are examples of how the tools above fit together and are not recommendations for a specific business.

Before you add a second or third app, check that the apps do not overlap. Two tools that both create invoices or both import the same transactions can produce duplicate entries in Xero. Decide which app owns each type of data, and connect each app to the Xero organisation once.

Questions to ask before you connect an app

Run through these checks with each shortlisted app before you connect it to your live Xero file:

• Which data does it read from Xero, and which data does it write back?
• Does it create entries that need bank reconciliation, and how do they match your deposits?
• How does it handle tax rates, and has your accountant reviewed that?
• What does it cost after any free trial, and does the price change as your volume grows?
• How do you disconnect it, and what happens to the entries it already created?
• What support does the vendor offer during setup?

Trying an app on a free trial before you commit is the simplest way to answer these questions with your own data. Start with a short test period, review the entries it creates in Xero, and compare them with your bank statements before you rely on it for a full VAT or sales tax period.

Get started with Link My Books

Xero add-ons remove manual data entry and routine accounting tasks. Choose them by the job they do for your business, such as inventory, payments or customer data. If your job is ecommerce bookkeeping, start a 14-day free trial of Link My Books and connect your sales channels to Xero.

Xero integrations FAQ

Which Xero integration is best for ecommerce sellers?

Link My Books is built for sellers on Amazon, eBay, Etsy, Shopify, Walmart and TikTok Shop. It turns each payout into a summary entry with sales, refunds, fees and tax that matches the bank deposit.

Do Xero add-ons cost extra?

Most do. Many need a subscription to the third-party platform, and several offer free trials or free plans. Check each vendor's pricing before you connect it.

Should I ask my accountant before adding an integration?

Yes. Your accountant can say which apps fit your goals and may be able to set them up, and can check how an app treats tax. They also know how your Xero file is organised, so they can spot overlap between apps before it creates duplicate entries.