January 3, 2024
7 min

Walmart Bookkeeping: The Ultimate Guide for 2024

Master Walmart bookkeeping with this guide! Track sales, refunds, fees, and taxes for accurate records. Improve your Walmart business with tips and automation.
Walmart Bookkeeping: The Ultimate Guide for 2024
Table of contents

Walmart bookkeeping is an essential aspect of managing a Walmart business. Proper bookkeeping ensures accurate financial records, tax compliance, and informed decision-making. In this ultimate guide, we will explore the ins and outs of Walmart bookkeeping and provide valuable tips to streamline the process.

Key Takeaways from this Post

Walmart bookkeeping involves tracking sales, refunds, fees, and taxes for accurate financial records.
Proper bookkeeping is crucial for managing a Walmart business, ensuring tax compliance and informed decision-making.
Streamline your Walmart bookkeeping process with automated solutions like Link My Books to save time, reduce errors, and improve efficiency.
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What is Walmart Bookkeeping?

At its core, Walmart bookkeeping involves tracking and recording all financial transactions related to your Walmart business. This includes sales, refunds, fees, and taxes associated with your seller's account. Walmart provides detailed reports for each payout, which you need to analyze and record in your books.

Walmart Accounting vs. Walmart Bookkeeping

The main difference between Walmart bookkeeping and Walmart accounting is that accounting goes a step further by interpreting, classifying, analyzing, reporting, and summarizing this financial data. In the context of Walmart, bookkeeping entails recording each sale, refund, fee, and tax, while accounting involves using this data to understand the financial health, profitability, and cash flow of your business.

| | **Walmart Accounting** | **Walmart Bookkeeping** | |:---:|:---:|:---:| | **Definition** | Interpretation and analysis of financial data | Recording of daily financial transactions | | **Focus** | Strategic decision-making and tax filing | Tracking sales, returns and fees | | **Role** | Guides business strategy and forecasts | Provides foundational data |

What Does Walmart Bookkeeping Involve?

Walmart bookkeeping covers various aspects that are crucial for efficient financial management. Here are the key areas involved:

Walmart Fees

Understanding Walmart's fee structure is essential for accurate bookkeeping. Take note of the different types of fees associated with your Walmart business and consider creating a dedicated page in your records to track these fees separately. For more detailed information on Walmart fees, please refer to our [Walmart fees](#) page.

Sales and Refunds

Record every sale and refund made through your Walmart account. This includes tracking the order number, date of sale, item details, customer information, and refund amount.


Ensure you properly account for taxes related to your Walmart sales. Review your tax obligations, including sales tax and any applicable state or local taxes, and accurately record these amounts.

Fees and Deductions

Keep track of any additional fees or deductions that may affect your Walmart payouts. These could include fulfillment fees, advertising fees, or any other expenses incurred as part of your Walmart business.

To effectively manage your bookkeeping, consider utilizing automated ecommerce accounting software, which can streamline the process and reduce errors.

Why Walmart Bookkeeping is Important for Sellers

Accurate bookkeeping is of utmost importance for Walmart sellers. Here are four reasons why it should be a priority for your business:

  1. Accurate Financial Records: Proper bookkeeping ensures you have a clear and organized record of your Walmart transactions, including sales, expenses, and fees. This is crucial for tracking your business's financial health and making informed decisions.
  2. Tax Compliance: Accurate bookkeeping enables you to report your income correctly and comply with tax regulations. It simplifies tax preparation, reduces the risk of penalties or audits, and helps you claim all eligible deductions.
  3. Business Performance Analysis: With proper bookkeeping, you can analyze your sales trends, identify top-performing products, and understand your profit margins. These insights can help you optimize your business strategies and improve overall performance.
  4. Informed Decision-Making: Detailed financial records allow you to make informed decisions about inventory management, pricing, marketing strategies, and other important aspects of your Walmart business.

By prioritizing bookkeeping, you can gain a clear picture of your business's financial standing, identify areas for improvement, and successfully manage your Walmart account.

The Challenges with Managing Walmart Business Accounts

While bookkeeping is essential, it's not without its challenges. Sellers often face the following hurdles when managing their Walmart business accounts:

Challenge 1: Understanding Walmart's Fee Structure

Walmart's fee structure can be complex and may vary depending on the product category. Take the time to educate yourself about these fees to ensure accurate bookkeeping. Review Walmart's fee guidelines regularly and consider seeking assistance from professionals if needed.

Challenge 2: Reconciling Walmart Payouts with Bank Deposits

Reconciling Walmart payouts with your bank deposits is crucial for accurate bookkeeping. Since Walmart usually makes payouts once every 14 days it can be tricky to reconcile them off if you’re only entering your figures monthly. Get in a good habit of using the Walmart payout as the foundation of your bookkeeping, breaking them down into sales, refunds, fees and taxes.

Challenge 3: Sales Tax Issues

Sales tax can be a challenging aspect of bookkeeping for Walmart sellers. With numerous states and jurisdictions imposing different tax rates and regulations, and Walmart withholding and remitting some taxes directly, it can be confusing to ensure compliance. Stay updated with sales tax laws and seek professional advice if needed to avoid any issues.

To overcome these challenges, consider utilizing automated bookkeeping solutions that can integrate seamlessly with your Walmart account and streamline the process.

How to Do Bookkeeping for Walmart Sellers

Effective bookkeeping requires a systematic approach. Follow these steps to ensure accurate and organized bookkeeping for your Walmart business:

  1. Set up a dedicated business account: Maintain a separate bank account for your Walmart business transactions to keep personal and business finances separate.
  2. Regularly track and record all transactions: Record each sale, refund, fee, and tax-related transaction in your bookkeeping system. Utilize software or spreadsheets to maintain an organized record of these transactions.
  3. Reconcile Walmart reports with bank deposits: Regularly compare your Walmart payout reports with your bank deposits to ensure they align. Address any discrepancies promptly to maintain accurate records.
  4. Regularly review and analyze your financial data: Review your financial reports on a regular basis to gain insights into your business performance. Look for trends, identify areas for improvement, and make data-driven decisions.

The Benefits of Automated Walmart Accounting Software

Utilizing automated accounting software can significantly simplify and streamline your Walmart bookkeeping process. Here are some key benefits:

  1. Time savings: Automated software reduces manual data entry, saving you time and effort.
  2. Real-time financial data: With automated software, you can access real-time financial data and reports, empowering you to make informed decisions promptly.
  3. Tax compliance: Automated software can help ensure accurate reporting of income and taxes, reducing the risk of errors and penalties.
  4. Streamlined bookkeeping process: Automated software seamlessly integrates with your Walmart account, automatically syncing transaction data and simplifying the bookkeeping process.
  5. Integration with Walmart: Accounting software like Xero and QuickBooks offer integrations with Walmart, through Link My Books. These integrations enable the seamless transfer of transaction data from Walmart to your accounting software, simplifying bookkeeping.

Best Accounting Tools for Walmart Businesses

The two most popular accounting tools that integrate effectively with Walmart are Xero and QuickBooks. 

Here's an overview of their key features:


Xero Logo

Xero provides a comprehensive suite of accounting features tailored for businesses of all sizes. Some key features include:

  • Invoicing and billing
  • Expense tracking
  • Inventory management
  • Financial reporting and analysis

Link My Books is also available to help ease the process of Walmart to Xero Integration!


QuickBooks Logo

QuickBooks is a widely used accounting software known for its user-friendly interface and robust features. Key features of QuickBooks include:

  • Invoicing and payment processing
  • Expense tracking and management
  • Inventory tracking
  • Financial reporting and analysis

Walmart to QuickBooks integration is also seamlessly handled by automation software like Link My Books.

How Link My Books Makes Walmart Bookkeeping Simple

One such solution that simplifies Walmart bookkeeping is Link My Books. This powerful tool automates the entire bookkeeping process, making it quicker, easier, and more accurate for Walmart sellers. Here's how Link My Books simplifies Walmart bookkeeping:

  1. Seamless Integration: Link My Books integrates flawlessly with your Walmart account, automatically importing your payout data.
  2. Accurate Breakdown: The tool breaks down your Walmart settlements into individual sales, refunds, fees, and taxes, providing accurate bookkeeping records.
  3. Sync with Accounting Software: Link My Books syncs seamlessly with accounting software such as Xero and QuickBooks, ensuring your bookkeeping is accurate and up-to-date.
  4. Time and Error Savings: By automating the bookkeeping process, Link My Books saves you time and reduces the risk of manual errors.
Link My Books Happy Man

Extra Tips on How to Do Walmart Bookkeeping

Here are some additional tips to enhance your Walmart bookkeeping process:

  1. Keep personal and business finances separate to maintain clear records.
  2. Regularly review financial reports to track your business's performance and identify areas for improvement.
  3. Stay updated with tax laws and regulations to ensure proper tax compliance.
  4. Consider using dedicated bookkeeping solutions specifically designed for Walmart businesses to streamline the process further.

Keeping these tips in mind will help you manage your Walmart bookkeeping effectively and ensure the financial success of your business.

Make Walmart Bookkeeping Simple

Simplify your Walmart bookkeeping with Link My Books today! Experience the time-saving, accurate, and hassle-free way of managing your Walmart finances. Try Link My Books now and see just how powerful automated accounting can be!

With this guide, you now have the knowledge and insights to effectively manage your Walmart bookkeeping. 

By implementing proper bookkeeping practices and utilizing automated tools like Link My Books, you can streamline your processes, ensure accurate financial records, and make informed decisions for the success of your Walmart business. 

Take control of your bookkeeping today and set yourself up for financial success!

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