May 6, 2024
10 min

WooCommerce Accounting 101 - Software, Reports, and More

Master your online store's finances with our ultimate guide to Woocommerce Accounting. Get ahead of the curve - Learn the best practices and tools today.
WooCommerce Accounting 101 - Software, Reports, and More
Table of contents

Feeling a bit overwhelmed with the financial side of your WooCommerce store? You're not alone! Managing finances can be daunting, but it doesn't have to be.

Choosing the right software for Woocommerce Accounting can genuinely transform your business. Imagine simplifying your tasks and gaining insights with just a few clicks.

That's where we come in. We're here to make your journey smoother, offering insights on software selection, insightful reports, and more.

Let's make managing your finances as effortless as possible so you can focus on what you do best—managing your core business. Ready to dive in and take control? Let's get started!

Key Takeaways from this Post

Choose Wisely: Selecting the right accounting software can simplify WooCommerce finances, offering insights and ease of use, like Quickbooks, Xero, or NetSuite.
Extensions Enhance: Leverage WooCommerce accounting extensions for advanced functionality. Options like NetSuite Integration or QuickBooks Sync automate tasks and reduce errors.
Streamline Integration: Seamlessly integrate accounting software with WooCommerce. Utilize tools like Xero or QuickBooks Sync for smoother operations, real-time data sync, and automated invoicing.
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TL;DR - Top WooCommerce Accounting Tools

In this article, you’ll gain insights to confidently manage your online store's finances with useful WooCommerce accounting tools, including:

  • Best Accounting Software for WooCommerce
    • Quickbooks
    • Xero
    • NetSuite
  • Best WooCommerce Accounting Extensions and Plugins
    • NetSuite Integration for WooCommerce
    • QuickBooks Sync for WooCommerce
    • WooCommerce Zapier

If you’re ready to take your WooCommerce store's financial management to the next level, reach out to us at Link My Books. Our platform can help automate your store’s bookkeeping using superior technology for seamless accounting integration.

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What Accounting Features Are Built into WooCommerce?

At its core, WooCommerce is like an add-NetSuite Integration for WooCommerce on WordPress websites and helps you create online stores.

Here are some key features:

  • The platform lets you accept payments in different ways, such as credit cards, bank transfers, checks, and cash on delivery.
  • WooCommerce is great for managing orders, payments, inventory, and more. 
  • It provides accounting extensions to manage your online store's complex accounting needs, letting you focus on smooth operations.
  • Also, while not strictly accounting tools, you’ll find specific WooCommerce-developed extensions providing payment processing, inventory management, and analytics.
  • Grouped under ‘Accounting’ on WooCoomerce, they help streamline payments and accounting processes.

Summing up, you must invest in some groundwork to access advanced accounting WooCommerce features beyond the platform’s basic functionalities. But don't worry; we've covered you in the following sections.

Best Accounting Software for Woocommerce

As with any store, managing finances for your WooCommerce store needs the right tools. Luckily, WooCommerce accounting can be a breeze with some excellent e-commerce accounting software options to simplify your life.

You want to nail it from the get-go. So, consider ease of use, tax compliance, reporting, cost, and scalability.

Here's a list of popular options in accounting software for WooCommerce to consider:

1. Quickbooks

Quickbooks Homepage

A top-notch accounting software used in various industries, including eCommerce, offering flexible pricing and advanced features suitable for businesses of all sizes.

You can customize reports, invoices, and more to fit your needs and seamlessly sync data from your WooCommerce platform without requiring manual entry.

QuickBooks is ideal for international eCommerce, with multi-currency support and robust tax calculations. Plus, it simplifies coordination among teams and accounting firms across desktop, browser, or mobile platforms, facilitating speedy issue resolution.

2. Xero

Xero Homepage

A cloud-based accounting software tailored for small and medium-sized businesses, especially in e-commerce. Xero’s user-friendly interface simplifies invoicing, bank reconciliation, inventory tracking, sales reports, and expense management.

You can seamlessly integrate the software with your WooCommerce platforms and benefit from real-time visibility into your finances, automated tax calculations for easier filing, customizable financial reports, and scalability to adapt to your business's growth.

3. NetSuite

Netsuite Homepage

NetSuite shines as WooCommerce’s go-to accounting software for WooCommerce, effortlessly linking with essential tools like order management and CRM.

The software automatically handles tax calculation and order fulfillment, ensuring precise financial data integration. Also, you can collaborate seamlessly with your accountant through the SuiteAccountants cloud for real-time monitoring.

As its Point of Sale solution syncs instantly, it’s perfect if you run online and physical stores. You can enjoy a clean, user-friendly financial dashboard for quick access to critical metrics, boosting usability and efficiency.

In sum, when choosing the preferred accounting for your WooCommerce store, select software that makes routine accounting jobs easier and catches any mistakes in your reports.

In fact, if it helps you figure out how to do better, stay on top of your stock, and collaborate smoothly with your team, then you would have made a suitable choice.

Best WooCommerce Accounting Extensions and Plugins

If you're starting with WooCommerce or e-commerce in general, you might now wonder about the difference between accounting software and extensions. Many of us have been in the same boat before, so let's take a moment to clear things up for you.

|**Accounting Software** | **Accounting Extensions and Plugins** | |---|---| | Connects with eCommerce platforms and helps track financial details. | Add specific functions to existing software. | | Provides real-time updates on cash flow, revenue, transactions, and other financial data. | Enhance features of an application. |

Returning to WooCommerce, it easily links with popular accounting extensions, enabling advanced accounting.

Like WooCommerce, which is a WordPress plugin, these extensions are also plugins for WooCommerce. They let you easily add features to your online stores and collect essential business data.

Here are some WooCommerce accounting extensions that enjoy top ratings and a quick summary of what they can do:

1. NetSuite Integration for WooCommerce

One of the highest-rated WooCommerce accounting extensions, it integrates your WooCommerce store with NetSuite ERP and streamlines your accounting, offering the following benefits:

  • Automatic Updates: Orders from WooCommerce are instantly reflected in NetSuite, cutting out manual data entry and ensuring accurate financial records.
  • Effortless Inventory Management: Inventory levels are automatically adjusted in NetSuite as orders are processed, preventing overselling and facilitating precise financial reporting.
  • Error Reduction: Say goodbye to manual uploads and hello to customizable financial reports in NetSuite, backed by reliable data from WooCommerce, leading to informed decision-making with real-time insights.

2. QuickBooks Sync for WooCommerce

The top integration choice for WooCommerce and QuickBooks (Online, Desktop, or POS) brings you these advantages:

  • Efficient Automation: Easily sync orders, payments, customers, taxes, products, inventory, and more between WooCommerce and QuickBooks.
  • Customizable and Strong: It's highly flexible and robust, saving you time on manual entries. Whether you're a beginner or an expert, it's user-friendly and powerful.
  • Direct Connection: With QuickBooks Sync, you get a direct link from your online WooCommerce store to QuickBooks, ensuring a seamless sync of customer details, orders, payments, products, and inventory.
  • Compatibility: Works seamlessly with QuickBooks Online, Desktop, and POS systems, offering a full range of syncing options.

3. WooCommerce Zapier

Zapier makes finding the perfect accounting plugin for WooCommerce easy. It's a top choice for integrating WooCommerce with various apps and simplifying tasks. Here's why it's great:

  • Seamless Integration: Connect WooCommerce with any bookkeeping software, enabling two-way interaction with CRM, accounting tools, and more.
  • Simplified and Flexible Automation: Automate tasks such as updating product quantities in any preferred accounting software, including Excel, saving time and effort.
  • Beyond Accounting: Zapier can also automate other aspects of your WooCommerce store, including marketing, customer support, and order tracking.
  • Compatibility: Suitable with all WooCommerce product types, currencies, shipping methods, and payment gateways, including WooCommerce's advanced features like HPOS, Cart, and Checkout Blocks.

As you’ll see, by leveraging top-rated WooCommerce accounting extensions, you can streamline your e-commerce accounting processes.

As WordPress and WooCommerce are integrated, you can use the expansive range of themes, WooCommerce accounting extensions, and WordPress accounting plugins for your WooCommerce store.

Most importantly, when it comes to your WooCommerce accounting, it shouldn’t be stressful or time-consuming.

Register with Link My Books today to discover how to save time and money by automating your WooCommerce accounting.

Link My Books is very accessible.

How to Integrate WooCommerce with Accounting Software

Whether you're an entrepreneur striving for seamless operations or an accountant aiming for precision, seamless integration of your accounting software with WooCommerce empowers you to navigate your finances effortlessly.

Following these tactics will help you get off to a smooth start.

WooCommerce Xero Integration

With Xero for WooCommerce, you can effortlessly sync your online store with your Xero account.

After installing the extension, follow these steps:

  • Create a private Xero application within your Xero developer portal.
  • Link your online WooCommerce store to your Xero application.

We have also covered how to use Link My Books to achieve Xero-WooCommerce integration seamlessly. Once set up, you can automatically generate invoices for sales in Xero, tracking items, shipping, discounts, and taxes smoothly.

Woocommerce Quickbooks Integration

QuickBooks is a handy tool for small businesses to manage their finances.

If you're using WooCommerce, you can connect it to QuickBooks in two ways using integrations available on the WooCommerce Marketplace:

  • QuickBooks Sync for WooCommerce: The integration guide helps sync your WooCommerce sales and expenses with QuickBooks. It saves time, improves accuracy, and automates your accounting tasks. For instance, it updates your data every 5 minutes. Best part? You can start using it for free.
  • QuickBooks Integration for WooCommerce: The plugin’s installation resources and documentation make linking WooCommerce with QuickBooks Online easy. It's user-friendly, updates your data, and lets you manage everything smoothly.

If you prefer to discuss syncing sales, refunds, fees, and taxes across channels - including your WooCommerce store - with a professional service provider, do reach out to us at Link My Books. We're here to help!

Workspace featuring a laptop, calculator, pen, and glasses on a white surface.

6 WooCommerce Accounting Reports to Monitor

Running a WooCommerce business involves juggling different currencies, taxes, and inventory.

WooCommerce accounting helps by providing key accounting reports as follows to help you make informed decisions:

1. Sales Report

Use this report for a comprehensive overview of your gross and net sales volumes and total earnings.

Identify top-selling products, best performers, and popular freebies. View sales by date, product, or category, and track coupon usage and customer downloads to optimize your store's success.

2. Tax Report

WooCommerce tax reports offer insights categorized by tax code (state) and date range, including yearly, monthly, and custom period options.

Notably, WooCommerce can assist you with configuring tax rates and explaining how the platform manages taxes/VAT/GST based on these settings. However, it advises users to consult a tax expert or an accountant for personalized advice.

3. WooCommerce Analytics Report

The tool enhances store management with nine new reports, advanced filtering options, and a customizable dashboard.

For instance, the Revenue Report gives you a daily overview of your store's income, with a row for each day, regardless of whether orders are placed.

Beyond standard sales data, you can track metrics like Average Order Value, Discounted Orders, Total Tax, and more, empowering you to enhance your store's accounting and performance.

4. Balance Sheet

Your WooCommerce store balance sheet helps you understand what your business owns (assets), owes (liabilities), and what's left for you as an owner (equity).

5. Income Statement

Also called profit and loss, this e-commerce accounting report lists your earnings and expenses over time, acting like a report card for your store's financial performance and health.

6. Cash Flow Statement

Tracks how money moves in and out of your business through operations, investments, and financing; helps you see if you have enough cash to cover your bills.

In a nutshell, insights from these WooCommerce accounting reports can help you navigate your WooCommerce venture confidently. The key is to stay proactive and track your store reports consistently.

Workstation with spectacles on an open laptop and notes, selective focus.

Frequently Asked Questions (FAQs)

Looking to streamline your WooCommerce accounting? Find answers to common queries here.

How Does WooCommerce Handle Sales Tax Reporting?

When setting up your WooCommerce store, handling sales tax is one of the first things you'll do.

You have two options: using third-party plugins for more flexibility, accurate tax calculations, and smoother tax filing and payment transactions, or using WooCommerce's default tax plugin for a more straightforward setup.

While third-party plugins offer flexibility, the default one is free and easy to activate.

WooCommerce offers a detailed guide for setting up taxes, including EU VAT rates. It's best to consult a tax expert or accountant for specific tax advice.

How Can WooCommerce Help with Inventory Management and its Impact on Accounting?

WooCommerce assists in inventory management by setting stock levels, variations, and tracking tools. You can monitor quantities, update statuses, and manage backorders.

Real-time insights aid purchasing decisions, improving efficiency by maintaining optimal levels and avoiding excess inventory. Overall, this contributes to sustained growth and profitability in e-commerce.


Mastering your WooCommerce accounting is crucial for the success of your online store. With the right software, extensions, and reports, you can streamline your financial operations and make calculated decisions to drive growth.

However, managing accounting tasks manually can be time-consuming and prone to errors. That's where Link My Books comes in - automating your WooCommerce accounting while saving you time and money, allowing you to focus on growing your business.

Register with us today and discover how effortless WooCommerce accounting can be. Say goodbye to stress and a big hello to seamless financial management.

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