May 31, 2024
7 min

eBay Xero Integration Simplified - How to Guide

Streamline your e-commerce workflow with eBay Xero Integration. Learn how connecting your accounts leads to smarter, faster financial management.
eBay Xero Integration Simplified - How to Guide
Table of contents

Are you tired of manual bookkeeping for your eBay sales? Do spreadsheets give you nightmares of wasting time and messing up your taxes?

There's an easier way to handle your bookkeeping! Connecting eBay with Xero integration streamlines your bookkeeping process, saving you time and ensuring accurate financial records. Say goodbye to data entry work and gain insights into your eBay profitability.

Read on to learn how seamless eBay Xero integration helps your business thrive. We'll explore the benefits of automation, walk through setup steps, and answer common integration questions.

So, let’s dive in!

Key Takeaways from this Post

Streamline Bookkeeping with Automation: Integrating eBay with Xero via Link My Books automates bookkeeping, saving time and reducing errors. Sync sales data, manage taxes, and improve financial reporting effortlessly, freeing up 6+ hours per month.
Easy Setup and Scalability: Setting up the integration is straightforward with a guided wizard, and it scales with your business. Handle multi-currency transactions, import historical data, and support multiple sales channels like Amazon and Shopify.
Reliable Support and Troubleshooting: Link My Books offers robust support for any integration issues. Common problems include syncing errors or data discrepancies, which can be resolved through reconfiguration or support assistance. Secure data handling is ensured through Google Cloud and Cloudflare
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TL;DR - How to Integrate eBay with Xero Using Link My Books

For a quick overview, here are the key steps to integrate eBay with Xero:

  • Sign up for a free 14-day trial.
  • Connect your eBay account.
  • Link your Xero account.
  • Use the guided setup wizard to configure accounts.
  • Turn on autopilot and set a date to start syncing.

Ready to simplify your eBay-Xero integration? Schedule a personalized demo with Link My Books to learn more about automating your accounting. Get set up with us in minutes and start saving 6+ hours each month!

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What is eBay Xero Integration?

eBay Xero integration refers to the process of connecting your eBay seller account with your Xero accounting software. This integration allows you to sync your eBay sales data, including orders, refunds, fees, and taxes, automatically into your Xero account. 

This eliminates manual data entry and ensures your Xero books stay up-to-date as your eBay store grows. Financial reports in Xero will accurately reflect your eBay store's performance.

What Are the Benefits of Integrating Xero with eBay?

There are many advantages to integrating your eBay store with Xero:

  • Time-saving automation: Say goodbye to manually entering sales data into your accounting software. With an eBay Xero integration, your sales information is automatically synced, freeing your time for more productive tasks.
  • Accurate financial reporting: Eliminating manual data entry reduces the risk of human errors so that your financial records are accurate and up-to-date.
  • Improved cash flow management: With real-time access to your eBay sales data, you can better monitor your cash flow and make informed decisions about your business's financial health.
  • Tax compliance: An eBay Xero integration simplifies tracking and reporting eBay taxes and VAT, reducing the risk of overpaying or underpaying taxes.
  • Scalability: As your eBay business grows, the integration allows you to handle increased sales volumes without increasing your administrative workload.

eBay Xero Integration Capabilities

When you integrate your eBay account with Xero using Link My Books, you gain access to powerful features designed to simplify your accounting processes:

  • Automatic data synchronization: Each time you receive a payout from eBay, it automatically fetches and processes the relevant sales data, creating a summary invoice that breaks down your sales, refunds, fees, and taxes.
  • Tax jurisdiction handling: Our tool applies the correct tax rates based on your setup and the tax jurisdiction of each transaction, ensuring accurate tax calculations for your eBay sales.
  • Bank reconciliation made easy: The summary invoices generated match the exact amount deposited into your bank account, making bank reconciliation a breeze.
  • Multi-currency transactions: Our platform can handle transactions in multiple currencies across international eBay stores, automatically performing currency conversions.
  • Historical data import: You can import up to 24 months of historical sales data, providing a comprehensive view of your financial performance.
  • Multi-channel support: Besides eBay, our platform supports integration with other popular sales channels like Amazon, Shopify, and Etsy, allowing you to consolidate your accounting processes in one place.
Close-up of hands on laptop keyboard with shipping boxes nearby.

How to Integrate eBay with Xero Using Link My Books

Our integration platform makes connecting eBay and Xero simple with just a few steps:

1. Start a Free Trial

Begin by signing up for a free 14-day trial with Link My Books. No credit card is required, and you can explore the platform's features without any commitment.

2. Connect Your eBay Account

During the setup process, you'll be prompted to securely connect your eBay account. As an approved eBay Software Partner, our platform only requires read-only access to your seller account.

3. Link Your Xero Account

Next, connect your Xero account to the platform. Don't worry; no data will be posted to Xero until you're ready.

4. Complete the Guided Setup Wizard

Link My Books' guided setup wizard is designed to make the configuration process a breeze. Based on your responses, the wizard will suggest sensible default settings based on our extensive experience working with thousands of sellers and accountants.

5. Automate Your eBay Accounting

With your accounts connected and preferences set, you can turn on autopilot and set a date to post data from eBay to Xero. From then on, your eBay accounting will be handled automatically, saving you countless monthly hours.

Throughout this Xero eBay integration setup process, our support team, comprised of experienced eCommerce sellers and accountants, can assist you if you have any questions or encounter any issues.

Professional man in a suit using a laptop and writing in a notebook.

Troubleshoot Common eBay Xero Integration Issues

Though uncommon, some issues may arise during the integration process. 

Here are a few troubleshooting tips to help you resolve any problems:

  1. Integration not working as expected: Double-check that you've set up the integration correctly and granted all necessary permissions. If the issue persists, disconnect and reconnect the apps to Link My Books.
  2. Duplicate entries or missing data: Review and adjust the mapping of fields and data to ensure everything is correctly synced between eBay and Xero. Seek support if the issue persists.
  3. Data not syncing: Ensure that the correct triggers and actions have been selected in our platform. Also, check for any restrictions or limits on the amount of data that can be synced between eBay and Xero.
  4. Errors or crashes: Review any updates or changes in the apps or integration platform that could be causing the errors to occur. If you can’t figure it out (which is absolutely fine!) yourself, book a 1:1 personalized demo with us for assistance.
  5. Integration stopped working: Changes in the apps or the integration platform, such as updates or API changes, may cause the integration to stop working. In this case, you may need to reconfigure the integration or contact our support team.

Thoroughly test integrations and monitor performance regularly. Enable error reporting and alerts.

Close-up of hands reviewing financial documents with a calculator.

Frequently Asked Questions (FAQs)

Let's address a few common queries about Xero eBay integration:

What Are the Costs Associated with eBay Xero Integration?

Our pricing begins at $17 per month and includes support for up to 200 monthly orders across one sales channel. Other plans are available based on order volume, sales channels connected, and included support. 

See the full Link My Books pricing info here.

Does eBay Xero Integration Support International Sales?

Yes, Link My Books can handle international eBay sales in multiple currencies. Custom tax rules and jurisdictions can be configured to calculate VAT and GST obligations accurately.

What Are the Security Protocols for eBay Xero Integration?

Link My Books is an approved eBay Software Partner, meaning we adhere to strict security performance criteria. Your data is kept safe using Google Cloud and Cloudflare, ensuring the highest levels of security and privacy.


With its user-friendly setup, guided wizards, and comprehensive support, Link My Books makes it easy for you to integrate eBay with Xero and experience the benefits of automation, accuracy, and time-saving efficiencies.

Whether you're a small business owner or a seasoned eBay seller, streamlining your eBay Xero integration is a smart move that will pay dividends in the form of reduced administrative workload, improved tax compliance, and better-informed business decisions.

So, why not take the first step today and sign up for our free 14-day trial? With Link My Books, you can experience the power of seamless eBay Xero integration and unlock the full potential of your eBay business.

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