December 20, 2023
13 min

5 Best Ebay Accounting Software in 2024: Save Time by Automating your eBay Bookkeeping!

Discover the best eBay accounting software to streamline your finances, boost efficiency, and grow your online business. Read now for expert insights!
5 Best Ebay Accounting Software in 2024: Save Time by Automating your eBay Bookkeeping!
Table of contents

In an ever-evolving eCommerce landscape, maintaining accurate and efficient financial records is crucial for sellers. This is especially true for eBay sellers, who often juggle numerous transactions daily. This article is dedicated to helping eBay sellers navigate the complex waters of accounting, focusing on the vital role of eBay accounting software. Whether you're a seasoned seller or just starting, understanding the options available can save you time and help you optimize your profitability. 

Here’s our top 5 picks: 

Xero - Best Overall

QuickBooks Online




Key Takeaways from this Post

Discover the top accounting software options, and one special mention, including their strengths, features, and pricing, to make the best choice for your eBay business.
Learn how accounting software can simplify financial management, save time, and ensure accurate records for eBay sellers.
Explore Link My Books, our powerful add-on for Xero and QuickBooks users, to automate accounting tasks and optimize your accounting software experience.
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Our top accounting software for eBay sellers

Xero: Top Choice Overall

xero logo


Starting at £14.00

Key Features

  • Syncs with over 1,000 third-party apps
  • Inventory tracking and sales tax management
  • Integrates with Amazon, Etsy, and eBay accounts
  • Accepts online payments (Stripe, Apple Pay, Google Pay, etc.)

Xero stands out from its competitors, as it offers inventory management in all plans, even the £14 Early plan. This feature makes it an ideal choice for most eBay sellers who don't want to deal with third-party inventory systems. Other benefits of Xero include:

  • Integration with 1,000+ apps, including Link My Books for eBay
  • User-friendly dashboard
  • Low starting price (£14 a month)
  • Free unlimited users (great for eBay, Etsy, and Amazon sellers working as a single user or team)

However, Xero's Starter plan has some limitations, such as only allowing 20 singular or recurring invoices and five bills per month. If this isn't enough for your needs, you'll need to upgrade to the Standard plan. Additionally, only the most expensive Premium plan offers multi-currency support.

QuickBooks Online: Most User-Friendly

quickbooks logo


Starting at £10/month

Key Features

  • 650+ third-party app integrations
  • Quarterly tax estimation and sales tax tracking
  • Comprehensive mobile app

QuickBooks Online remains a popular choice for many businesses, including eBay sellers. It offers a user-friendly experience and powerful features that help streamline accounting processes. While QuickBooks Online hasn't undergone significant changes, it still provides notable benefits for eBay sellers:

  • Seamless integration with your eBay account and a wide range of e-commerce apps
  • Robust mobile accounting app, allowing you to stay updated on eBay sales and manage your finances on the go
  • Support for freelancers and those with multiple gig jobs, simplifying tax filing and accounting tasks

However, it's important to note that the cheapest plan of QuickBooks Online doesn't include inventory management. If inventory tracking is crucial for your eBay business, you would need to upgrade to QuickBooks Online Plus.

Both Xero and QuickBooks Online offer valuable features and benefits for eBay sellers. Consider your specific needs and preferences when choosing the accounting software that best suits your business.

Wave: Top Free Accounting Software

wave accounting logo


Free for life

Key Features

  • Customizable sales tax tracking
  • Free multi-business management
  • Basic cash flow tracking

Wave Accounting is a fantastic free alternative for those who don't want to pay for accounting software. It offers more advanced features than spreadsheet-only accounting software, such as the ability to generate reports, create balance sheets, track cash flow, remind you of unpaid bills and send invoices.

However, Wave lacks built-in inventory management and doesn't integrate with as many e-commerce or inventory apps as more popular options like Xero, QuickBooks Online, or FreshBooks, which means you'll need to input more financial data manually to keep your books up to date.

Sage Business Cloud Accounting: Best for Scalable Financial Management

sage accounting logo


Starts at £12/month

Key Features

  • Cloud-based accounting solution
  • Bank integration and reconciliation
  • Detailed financial reporting

Sage Business Cloud Accounting offers comprehensive and user-friendly accounting software for small businesses, providing more advanced features than basic spreadsheet tools.

With its cloud-based platform, businesses can efficiently manage income, expenses, and cash flow while gaining valuable insights through detailed financial reports.

However, Sage Business Accounting may not be the best choice for businesses with more complex inventory needs, which means it may not be the best accounting software for eBay sellers.

It doesn't have as robust built-in inventory management features as other popular options like Xero, QuickBooks Online, or FreshBooks.

Additionally, while Sage offers numerous integrations, it may not connect with every e-commerce or inventory app on the market, potentially requiring manual input of some financial data to maintain accurate books.

FreshBooks: Best to invoice customers

freshbooks logo


Starting at £12/month

Key Features:

  • Syncs with 100+ apps
  • Complete invoice automation
  • Sales tax tracking

FreshBooks offers some of the best invoicing features in accounting software. Its basic plan includes automation software options, that providers like QuickBooks don't offer in their cheapest paid plans, such as automatic recurring invoice generation, which creates professional invoices that keep your business looking sleek and modern.

FreshBooks also provides freelance features similar to QuickBooks and Xero, allowing you to track sales taxes, monitor your profits, and create essential tax forms to help pay taxes at the end of the financial year.

However, like QuickBooks Online, FreshBooks doesn't offer inventory management with its basic plan. If you're looking for comprehensive inventory management without spending £30 or more per month, Xero or Zoho is your best bet.

Additionally, FreshBooks has fewer third-party integrations than our other top picks. It doesn't integrate with some popular eBay apps, such as Link My Books.

Our Recommendation

| | **Xero** | **QuickBooks** | **Wave** | **Sage** | **FreshBooks** | |:---:|:---:|:---:|:---:|:---:|:---:| | **Affordability** | 4.4 | 4.4 | 4.6 | 4.2 | 5 | | **Ease of Use** | 4.8 | 4.8 | 4.2 | 3.2 | 4 | | **Set Up** | 5 | 4.1 | 4.5 | 4.2 | 4.1 | | **Integrations** | 5 | 5 | 4.1 | 3.9 | 3.9 |

In conclusion, the ideal accounting software for your eBay business hinges on your distinct needs and preferences.

When making your decision, take into account factors like inventory management, third-party integrations, pricing, and specialized features designed for your requirements.

We suggest considering Xero or QuickBooks Online, as integrating them with Link My Books creates a potent software suite for eBay sellers, resulting in an automated bookkeeping process that enables you to concentrate on expanding your eBay business.

Xero provides an all-inclusive solution for managing your eBay business's finances, providing a feature-dense platform for eBay sellers and small business owners.

In contrast, QuickBooks Online offers a user-friendly interface, multiple pricing tiers, and robust inventory tracking features.

Both Xero and QuickBooks Online deliver a cloud-based solution, giving many eBay sellers the ability to access their financial data from any device with internet connectivity.

Additionally, these platforms offer extensive support for sales tax management and VAT returns, essential aspects for eBay small businesses operating across various channels and regions.

What to Look for in eBay Accounting Software

When choosing accounting software for your eBay business, there are several key features and criteria to consider. Here's a look at some of the most important ones:


The cost of the software is a crucial factor. You want a solution that fits within your budget but also provides the necessary features to manage your business effectively. Remember, the most expensive software isn't always the best. Consider the value you're getting for your money, including the features, ease of use, and customer support.

Ease of Use

The software should be user-friendly and intuitive. You don't want to spend hours trying to figure out how to use it. Look for software with a clean, easy-to-navigate interface and straightforward features. It should make your life easier, not more complicated.

Set Up

The setup process should be simple and straightforward. You should be able to easily connect your eBay account and start using the software right away. Look for software that offers step-by-step setup guides or even a setup wizard to walk you through the process.


The ability to integrate with other platforms and services is essential. This includes not only eBay but also other e-commerce platforms you might use, like Amazon or Etsy. Additionally, the software should integrate with payment processors, shipping services, and other eBay seller tools you use in your business. This will allow you to streamline your operations and keep all your data in one place.

It's 2024: eBay sellers deserve accurate, automated books

Are you ready to elevate your bookkeeping systems? Discover the remarkable advantages of Link My Books and witness your accounting process evolve effortlessly.

save money hourglass

No more hesitations—register for our FREE trial today and set out on a path to worry-free financial management. Click the button below to explore more and unleash your ultimate bookkeeping prowess now!

You will find all the information you need to get started on our website or below in the rest of this article. Automate your bookkeeping with Link My Books and help your business soar to new heights! 💸📈

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The Benefits of Accounting Software and How eBay sellers can utilize them to Reduce the Stress of eBay Sales

relaxed bookkeeper

“I cannot praise this software enough. It literally saves me hours and hours of work every month, and takes away the previous stress of knowing my Xero accounts were not 100% reconciled.“

Omar Sharif, eBay Seller
Verified, Xero App Store

On your way to the automation nation?


Simplify Financial Management

One of the most notable advantages of using accounting software for eBay is its ability to simplify financial management. With the right accounting software, you can consolidate all your financial transactions in a single location. 

This allows for effortless categorization of income and expenses, as well as generating financial reports, making effective financial management a breeze.

settlement details page

Save Time

Another benefit of accounting software for eBay is its time-saving capacity. Traditional manual bookkeeping involves tracking everything on paper or spreadsheets, a process that is both time-intensive and prone to errors. 

On the other hand, accounting software offers tools and features that minimize mistakes and save time. Additionally, you can access your financial information from anywhere, enabling on-the-go financial management.

software connected

Streamline eBay Business Accounting

Tailored specifically for eBay sellers, Link My Books seamlessly integrates with widely-used accounting platforms like Xero and QuickBooks, simplifying financial management without requiring extensive training. 

Link My Books automates eBay business accounting by auto-fetching all necessary data for accurately accounting sales, refunds, fees, and taxes from your eBay seller account.

The software processes all sales, refunds, fees, and taxes comprising your payout, generating a concise summary entry posted to your chosen software. This corresponds exactly with the deposit you received in your bank, making reconciliation of your balance sheet and the entire month's sales swift and hassle-free.

carrying saved taxes

Automate Tasks

Link My Books saves further time by automating tasks for eBay sellers. There's no need to fret over manual data entry or downloading and sorting data from eBay; Link My Books handles it all, allowing you to allocate precious resources to your business operations. Using Link My Books is a breeze. 

Once connected to your sales channels, our platform auto-fetches all required data for accurately accounting sales, refunds, fees, and taxes with each payout.

Our platform verifies each order and refund, checking the destination country and tax liability, ensuring precision and eliminating manual data entry. 

Link My Books enables easy grouping of sales by the destination country, simplifying tax and VAT accounting based on each country's distinct tax rules, guaranteeing accurate VAT or tax returns every time. 

With Link My Books, you'll obtain a tidy summary entry posted to your accounting software that matches the exact deposit you received in your bank. Reconciling your entire month's sales becomes a fast and painless process, allowing you to concentrate on your business operations.

Let's get your eBay business Automated!

robotic helping hand

Our setup wizard is intuitive and easy to use, guiding you through each stage of the process, from selecting the accounts in Xero or QuickBooks to configuring your tax rates. We'll walk you through the process in the upcoming section to demonstrate just how straightforward it is!🧙🏽‍♂️

Step 1: Register for Link My Books and connect your eBay seller account

The initial step is to sign up for Link My Books and connect your eBay account. Once registered, simply follow the clear instructions provided to effortlessly connect your eBay account.

Connect your sales channels

Our platform is compatible with all major sales channels, including eBay, allowing you to quickly connect your account and begin automating your bookkeeping.

Step 2: Connect your accounting software

Next, link your accounting software, in this case, Xero, to your Link My Books account.

We offer direct integration with Xero & QuickBooks, enabling you to automate your bookkeeping and guarantee accurate accounting for all your sales, refunds, fees, and taxes.


Step 3: Configure your tax rates and accounts

Upon connecting your eBay and Xero or QuickBooks accounts, set up your tax rates and accounts.

Our intuitive setup wizard that assists you in selecting the accounts in Xero and configuring your tax rates. You can either accept the default tax rates provided by Link My Books or establish your own rates.

Step 4: Begin automating your eBay business accounting

Once Link My Books is configured, you can commence automating your bookkeeping processes.

Every time you receive a payout from eBay, Link My Books automatically fetches all necessary data to accurately account for your sales, refunds, fees, and taxes. Our platform verifies each order and refund, ensuring precision and eliminating manual entry.

Step 5: Review your bookkeeping reports

Following each payout, Link My Books generates a summary invoice outlining the breakdown of sales, refunds, fees, and taxes. You can examine these reports in Xero, where your sales, refunds, and fees are neatly displayed in your profit and loss reports.

Additionally, you can view this data by each marketplace, allowing you to assess your profit per marketplace—particularly useful for those who also operate Etsy, Amazon, and Shopify stores or plan to scale into these marketplaces.

settlements page

Conclusion: The Best accounting software solution for eBay sellers?

In conclusion, eBay sellers seeking to streamline their financial management should consider investing in accounting software such as Xero or QuickBooks Online, which, when integrated with Link My Books, provide a powerful and efficient solution for automating bookkeeping tasks.

By selecting the right accounting software, eBay sellers can save time, maintain accurate records, and focus on expanding their businesses.

With options like Wave, FreshBooks, Zoho Inventory, and Sage, sellers can find a solution tailored to their unique needs, whether it be inventory management, invoicing, or user-friendly interfaces.

However, we would recommend assessing your needs thoroughly and checking whether prices will rise as you scale.

However, choosing Xero or QuickBooks online and pairing them with the power of Link My Books is a cost-effective way to get a top quality accounting software for eBay sellers and to save time and money with an automated experience, reducing stress on you, so you can focus on scaling like a Silicon Valley unicorn! 🦄

Unlock effortless bookkeeping and redefine your accounting experience with Link My Books! Don't miss the chance to optimize your financial management through our complimentary trial. Enhance your financial control as we handle the complexities on your behalf.

Frequently Asked Questions

1. What is the best accounting software for eBay sellers?

The best accounting software for eBay sellers depends on your specific needs. However, Xero and QuickBooks Online are often recommended due to their comprehensive features, user-friendly interfaces, and integration capabilities with platforms like Link My Books.

2. How can accounting software benefit my eBay business?

Accounting software can streamline financial management, save time, and maintain accurate records for your eBay business. It can automate many basic accounting tasks, allowing you to focus more on growing your business.

3. What is Link My Books?

Link My Books is an add-on for Xero and QuickBooks users that automates accounting tasks. It can fetch all necessary data for accurately accounting sales, refunds, fees, and taxes from your eBay seller account, simplifying financial management.

4. How does Link My Books work with eBay accounting software?

Link My Books integrates seamlessly with eBay accounting software like Xero and QuickBooks. It auto-fetches all necessary data for accurately accounting sales, refunds, fees, and taxes from your eBay seller account, generating a concise summary entry posted to your chosen software.

5. How can I automate my eBay business accounting?

You can automate your eBay business accounting by using software like Xero or QuickBooks Online in conjunction with a tool like Link My Books. This combination can automate many accounting tasks, saving you time and reducing the risk of errors.

6. Can I use free accounting software for my eBay business?

Yes, there are free accounting software options available, such as Wave. However, they may not offer as many features or integrations as paid options like Xero or QuickBooks Online.

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“It saves me time, money and the stress of making sure everything is correctly posted in Xero. I can’t explain how satisfying Link My Books is.“

Neil N, Amazon, eBay & Etsy Seller
Verified, Xero App Store

“Saves us a lot of time and confusion. We are an e-commerce multi channel retailer and being able to confidently prepare our tax returns is a big advantage.“

Malcolm M, Amazon, eBay & Shopify Seller
Verified, QuickBooks App Store

Be sure to sign up for our free trial, see what Link My Books can do for you, try now and experience the power of automated bookkeeping so you can make a decision that's best for you, with all the information you need!

Disclaimer: Data is accurate as of Jan 2024. Prices may fluctuate depending on your region and providers can change prices. The prices shown and links provided in the article are for users based in the UK.

Additional Resources: 

- Understanding eBay Fees: A Comprehensive Guide

- How to Connect eBay to Xero: A Step-by-Step Tutorial

- Which eBay Reports to Use for eBay Seller Bookkeeping

- eBay Seller Accounting Spreadsheet: Free Download

- Ecommerce Accounting: What You Need to Know

- Best Accounting Software for eBay Sellers: A Comparative Analysis

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