Software for Bookkeepers: Benefits, Recommendations, and FAQs

If you're reading this, you're probably seeking the best software for bookkeepers that aligns with your unique needs. Let’s dive straight into the solutions that can transform your accounting experience.

TL;DR: Best Software for Bookkeepers

• Link My Books
• Xero
• QuickBooks
• Multiview
• Hubdoc
• Expensify
• Gusto
• Wave
• Zoho Books
• Square
• FreeAgent
• Striven

Comparison Table

Why Do You Need Bookkeeping Software? 

Manually managing finances takes time and effort. You need bookkeeping software to keep track of your expenses and monitor your cash flow. This way, you always know where your money is going and how much you have. 

Plus, such software automates many tasks, which means:

1. Your records stay accurate and free from mistakes.
2. You’re saving time and reducing stress.

Whether you run an e-commerce business, work as a freelance accountant, or handle multiple clients, you must centralize your financial information. The best accounting software for small businesses should help you do this without effort. Bookkeeping software will give you real-time reports and analytics to see how your business is doing and make better decisions.

Another reason why you need bookkeeping software is to make things easier for the tax season. Such software lets you prepare and stay compliant with tax rules, cutting down on errors and avoiding penalties. Many of these tools also work with invoicing, payroll, and banking services, which makes your job even easier.

Plus, you need easy access to your financial data anytime, anywhere. Modern bookkeeping software provides this through cloud-based options, giving you flexibility and peace of mind. It is user-friendly, so you don't need much training to get started. 

In short, bookkeeping software is a smart investment that makes managing your finances simpler and more accurate.

5 Benefits of Bookkeeping Software

Bookkeeping software will forever change the way you manage your finances.

Once you start using it, you’ll truly appreciate its benefits:

• Efficiency: Simplifies daily financial tasks, saving you time.
• Accuracy: Minimizes errors with automated calculations.
• Organization: Keeps all your financial data in one easy-to-access place.
• Insights: Provides valuable reports to help you understand your financial health.

Compliance: Helps you stay on top of tax rules and regulations, reducing risks.

How to Choose the Best Software for Your Bookkeeping Work

Choosing the right bookkeeping software is crucial for efficient and accurate financial management. By considering various criteria, you can select a tool that aligns with your needs and enhances your bookkeeping experience. 

Below are the key criteria to consider:

Assessing Integration Capabilities

Integration capabilities are a pivotal factor in choosing bookkeeping software. The software should seamlessly integrate with other tools and platforms you use, such as eCommerce platforms, payment gateways, and CRM systems. This ensures smooth data transfer, reduces manual data entry, and enhances workflow efficiency.

Evaluating Ease of Use and User Experience

A user-friendly interface and intuitive navigation are essential for efficient bookkeeping. Evaluate the software’s ease of use, accessibility of features, and availability of support resources. A tool that offers a positive user experience can save time, reduce errors, and contribute to overall productivity.

Customization and Scalability

Customization allows you to tailor the software to suit your specific needs and preferences. Look for software that offers customizable features, reports, and dashboards. Additionally, consider the software’s scalability – it should be able to grow with your business and adapt to changing requirements.

Ensuring Compliance and Security

Compliance with financial regulations and data security are paramount in bookkeeping. Opt for software that aids in compliance with industry standards and regulations. Additionally, assess the security features of the software, including data encryption, user permissions, and regular backups, to safeguard sensitive financial information.

Analyzing Cost-Efficiency and Value

Cost is a significant factor in any purchasing decision. Evaluate the cost of the software against the features and benefits offered. Consider the value it brings to your business in terms of time savings, accuracy, and informed decision-making. Opt for a solution that offers the best value for your investment, keeping in mind any additional costs such as upgrades or support fees.

By carefully considering these criteria, you can make an informed decision and choose the bookkeeping software that best meets your needs and enhances your financial management capabilities.

12 Best Software For Bookkeepers   

Choosing bookkeeping software can be overwhelming, with so many options available. To save you time, we’ve cut through the clutter and reviewed different software options based on their ease of use, the features they offer, the metrics they track, and which businesses they're best suited for.

Read on and see which one will fit your needs!

1. Link My Books

Interested to see exactly how Link My Books can work for your business? Claim your free trial today, and we’ll help you get started and experience the benefits.

Link My Books is a game-changer for those immersed in ecommerce. It specializes in automating bookkeeping for sales, refunds, fees, and taxes across various platforms like Amazon, eBay, Shopify, and more.

Features

• Automated Ecommerce Accounting: Streamlines bookkeeping, ensuring accuracy in accounting for all transactions.
• Integration with Multiple Platforms: Syncs payouts with deposits in Xero and QuickBooks.
• Support for Multiple Taxes: Ensures compliance with VAT, GST, and Sales Tax.
• Automatic Bank Deposit Matching: Streamlines the reconciliation process.
• Guided Setup Wizard: Simplifies the initial setup process.

Benefits

• Time and Cost Efficiency: Allows focus on core business activities by saving time and money.
• Accuracy and Compliance: Reduces the risk of errors and aids in tax compliance.
• Ease of Use and Support: User-friendly with responsive customer support.

2. Xero

Xero stands out with its industry-specific solutions and smart data insights, making it a versatile choice for businesses of all types.

Features

• All-in-One, Paperless Record Keeping: Centralizes all financial data securely.
• Automated Features: Saves time on reconciling bank transactions and sending invoice reminders.
• Smart Data and Insights: Provides trend analysis and customizable reporting.
• Data Capture with Hubdoc: Streamlines the data capture process.
• Industry-Specific Solutions: Tailored for various industries including construction and retail.

Benefits

• Time Efficiency: Reduces manual administrative work.
• Informed Decision-Making: Aids in strategic decision-making with valuable insights.
• Streamlined Data Management: Ensures accuracy with automatic data capture.

3. QuickBooks

QuickBooks offers a plethora of features like income and expense tracking, tax deductions, and project profitability analysis, contributing to efficient financial management for businesses.

Features

• Income and Expenses Tracking: Manages inventory efficiently and stays tax-ready.
• Invoice and Payments: Ensures timely revenue collection.
• Tax Deductions: Aids in financial compliance.
• Receipt Capture and Mileage Tracking: Contributes to accurate financial reporting.
• Cash Flow Management: Ensures businesses can meet their financial obligations.

Benefits

• Efficient Financial Management: Provides a range of features for comprehensive financial management.
• Operational Efficiency: Enhances operational efficiency by automating tasks and providing insights.
• Compliance and Security: Ensures compliance with tax laws and contributes to the security of financial data.

4. Multiview Financials

Multiview Financials is the flagship ERP system developed, sold, implemented, and supported by Multiview Financial Software. It is designed for organizations ranging in size from rapidly growing small businesses to large enterprises, offering a versatile solution for different industry needs.

Features

• Comprehensive Financial Management: Multiview ERP offers a suite of financial management tools, enabling organizations to manage their finances effectively.
• Advanced Reporting and Analytics: Provides in-depth reporting and analytics to help businesses make informed decisions.
• Budgeting and Forecasting: Assists in creating accurate budgets and forecasts to plan for the future.
  

Benefits

• Enhanced Financial Control: Offers comprehensive financial management tools for improved financial control and decision-making.
• Accurate Financial Planning: Assists organizations in creating accurate budgets and forecasts for better financial planning.
• Efficient Management of Multiple Entities: Enables efficient management of multiple business entities and transactions in different currencies.
• Personalized User Experience: Customizable dashboards provide a personalized user experience and quick access to vital data.

5. Hubdoc

Hubdoc offers a seamless experience in managing financial documents, ensuring time efficiency, data accuracy, and enhanced financial security.

Features

• Document Import and Export: Converts all imported paperwork into usable data.
• Multiple Upload Options: Provides flexibility in uploading documents.
• Integration with Accounting Software: Works seamlessly with Xero and QuickBooks Online.
• Audit-Proofing: Enhances financial security.

Benefits

• Time Efficiency and Data Accuracy: Automates import and export of financial documents.
• Enhanced Financial Security: Audit-proofing features provide additional security.

6. Expensify

Expensify is a robust solution for managing expenses, receipts, and reports, ensuring businesses stay compliant and efficient.

Features

• SmartScan Technology: Automates receipt tracking.
• Corporate Card Reconciliation: Streamlines the reconciliation process.
• Customizable Expense Policies: Ensures compliance with company policies.
• Integration with Accounting Software: Works seamlessly with various accounting software.

Benefits

• Efficient Expense Management: Streamlines the management of expenses, receipts, and reports.
• Compliance and Integration: Ensures compliance with policies and integrates with accounting software.

7. Gusto

Gusto is a comprehensive solution for payroll, benefits, and HR, ensuring businesses can efficiently manage their workforce and stay compliant.

Features

• Full-Service Payroll: Automates payroll, taxes, and filings.
• Employee Benefits: Offers health benefits, 401(k) plans, and more.
• HR Support: Provides expert HR advice and resources.
• Time Tracking and Scheduling: Streamlines workforce management.

Benefits

• Comprehensive Workforce Management: Offers a range of features for managing payroll, benefits, and HR.
• Compliance and Support: Ensures compliance with laws and provides expert support.

8. Wave

Wave offers a free, user-friendly solution for small businesses, freelancers, and consultants, providing features like invoicing, receipt scanning, and accounting.

Features

• Free Invoicing and Accounting: Offers unlimited invoicing and accounting.
• Receipt Scanning: Streamlines expense tracking.
• Integration with Bank Accounts: Automates financial data import.
• Customizable Sales Taxes: Ensures tax compliance.

Benefits

• Cost-Efficiency: Provides free invoicing and accounting for small businesses.
• Ease of Use: User-friendly interface with customizable features.
• Financial Data Management: Streamlines financial data import and expense tracking.

9. Zoho Books

Zoho Books is a smart solution for growing businesses, offering features like automated workflows, time tracking, and inventory management.

Features

• Automated Workflows: Streamlines business processes.
• Time Tracking: Ensures accurate billing for services.
• Inventory Management: Manages stock levels efficiently.
• Bank Reconciliation: Streamlines the reconciliation process.
• Customizable Invoices and Estimates: Enhances the invoicing process.

Benefits

• Efficient Business Management: Offers a range of features for managing business processes.
• Accurate Billing and Stock Management: Ensures accurate billing and efficient stock management.
• Enhanced Invoicing Process: Provides customizable invoices and estimates.

10. Square

Square is a versatile solution for payment processing and point of sale (POS), ensuring businesses can efficiently manage transactions and inventory.

Features

• Payment Processing: Accepts payments in-store, online, and on-the-go.
• Point of Sale (POS) System: Manages inventory, employees, and customers.
• Invoice and Estimates: Sends professional invoices and estimates.
• Integration with eCommerce Platforms: Works seamlessly with various eCommerce platforms.

Benefits

• Versatile Payment Solutions: Offers a range of payment processing options.
• Efficient POS System: Manages inventory, employees, and customers efficiently.
• Professional Invoicing: Enhances the invoicing process with professional invoices and estimates.

P.S If you are looking for the best accounting software for Square, consider Xero or QuickBooks combined with Link My Books.

11. FreeAgent

FreeAgent is a powerful tool for small businesses and freelancers, offering features like time tracking, expense management, and project profitability analysis.

‍Features

• Time Tracking and Expense Management: Streamlines time and expense tracking.
• Project Profitability Analysis: Provides insights into project profitability.
• Invoice and Estimates: Sends professional invoices and estimates.
• Bank Reconciliation: Streamlines the reconciliation process.

Benefits

• Efficient Time and Expense Management: Offers features for managing time and expenses.
• Insights into Profitability: Provides valuable insights into project profitability.
• Professional Invoicing: Enhances the invoicing process with professional invoices and estimates.

12. Striven 

Striven is a versatile solution suitable for various industries and organizations of all sizes, offering features like accounting, inventory management, human resources, and customer relationship management.

Features

• Accounting: Manages financial transactions and reporting.
• Inventory Management: Oversees stock levels and order processing.
• Human Resources: Handles employee data, payroll, and benefits.
• Customer Relationship Management: Manages customer interactions and relationships.
• Cloud-Based: Offers accessibility and real-time data updates.

Benefits

• Versatile Solution: Suitable for various industries and organizations of all sizes.
• Comprehensive Features: Provides a range of features for managing different business processes.
• Real-Time Data Accessibility: Being cloud-based, it offers real-time data updates and accessibility.

Why Choose Link My Books for Ecommerce Accounting

Choosing the right accounting software is crucial when you want to improve your work. 

Among the myriad of options available, Link My Books stands out for specializing in e-commerce accounting and offers you the following benefits:

• Integration with Multiple Platforms: Ensures all your e-commerce transactions from Amazon, eBay, and Shopify are accurately synced, saving you from manual entry.
• Automated Accounting: Streamlines the bookkeeping process by automatically recording sales, refunds, fees, and taxes, reducing the risk of errors.
• Support for Multiple Taxes: Keeps you compliant with VAT, GST, and Sales Tax regulations, ensuring you avoid penalties and fines.
• User-Friendly Interface: Simplifies the initial setup and daily use so you can focus more on growing your business rather than navigating complex software.
• Real-Time Reporting: Provides instant insights into your client’s financial performance, helping you make informed decisions and stay on top of their business’s financial health.

Link My Books is the perfect solution for your accounting needs.

Take the free trial today and find out how much our software can simplify your accounting processes!

Frequently Asked Questions (FAQs)

Choosing the right online accounting software can be challenging, so we've compiled this Software for Bookkeepers FAQs to answer your most common questions:

Can Bookkeeping Software Integrate with Other Business Tools?

Yes, most bookkeeping software can integrate with other business tools, such as invoicing, payroll systems, and banking platforms. This streamlines your workflow, making it easier to manage all your financial tasks in one place.

Link My Books offers you a wide range of integrations, including:

1. Amazon to Xero
2. eBay to QuickBooks
3. Etsy to Xero
4. Shopify to Xero
5. Walmart to Xero

And more. 

What are the Typical Costs Associated with Bookkeeping Software?

Some software offers free basic versions, while others require a monthly subscription, usually from $10 to $50. High-end solutions may cost more but provide advanced features and flexible plans.

With Link My Books, you can set up a demo or activate a 14-day free trial before settling for one of the three payment tiers. Use our calculator to set your estimated monthly orders and see the prices.

What are the Differences Between Desktop and Online Bookkeeping Software?

Desktop software is installed on your computer and stores data locally. It's usually more secure but less flexible. 

On the other hand, Link My Books is an online software that is accessible from any device with an internet connection. It offers more flexibility and real-time updates but relies on internet connectivity.

Conclusion

Choosing the right online bookkeeping software can make managing your finances much easier and less stressful. 

Link My Books is excellent for automating e-commerce accounting and syncing transactions across platforms. So, whether you need to automate tasks, stay compliant with tax rules, or keep everything organized, there's a perfect solution for you.

Book a demo with us today and start making your accounting easier and more efficient!