How to Get Your Etsy Tax Forms 2025 (Save time) 📝

Managing your Etsy taxes shouldn't feel like a second job. But once your shop starts growing, finding and understanding the right Etsy tax form becomes confusing fast.

Which form applies? When does Etsy send it? What if they don’t?

Most sellers dig through Etsy's dashboard at the worst time, tax season, only to realize their reporting is incomplete or misaligned. That’s where late filings, VAT overpayments, and accounting headaches begin.

This guide shows you exactly how to get your Etsy tax forms and understand what they actually mean. Plus, you’ll learn the fastest way to stay compliant and error-free, even as your shop scales, using Link My Books.

Where Most Sellers Go Wrong with Etsy Tax Forms

Most Etsy sellers think tax season is just about downloading a 1099-K and handing it off to their accountant. But here's what often goes wrong:

• They assume Etsy covers all tax obligations automatically.
• They miss downloadable CSV data that breaks down sales, refunds, fees, and VAT.
• They wait until the last minute to gather reports and scramble through mismatched figures.

Even worse, sellers relying on manual downloads or spreadsheets often misreport income or overpay VAT, especially if they’re also selling on other platforms like Shopify or Amazon.

Etsy does provide tax documents, but those forms are just raw data. They don’t tell you what to report, how to classify refunds, or which country’s VAT applies.

If you’re manually combining Etsy tax data with other platforms or trying to reconcile payouts to your bank statements, you’re burning hours every month and opening yourself up to expensive mistakes.

That’s why sellers turn to tools built for e-commerce, like dedicated Etsy accounting software, which handles fees, tax logic, and multi-currency payouts, without spreadsheets.

How to Get Your Tax Forms on Etsy

• Log into your Etsy Shop Manager
• Navigate to Settings > Taxes
• Choose “Download CSV files” for transaction-level data
• Or select “Tax documents” to access your 1099-K (if applicable)
• Use the date filter to export data for a specific tax year
• Download and save your files in a secure folder

Etsy offers two key sources of tax data:

• 1099-K forms (for U.S. sellers)
• CSV transaction files (for all sellers, including VAT and international)

Etsy only issues a 1099-K if you meet certain thresholds (e.g., $600 in the U.S. for 2024 onward). You’re still legally required to report all income, even if you don’t get a form.

Step #1: Find Your 1099-K Tax Form (U.S. Sellers Only)

Who gets a 1099-K from Etsy?

If you're a U.S. seller and earned more than $600 on Etsy in the last year (from sales, not gifts or refunds), you should receive a 1099-K form. Etsy is legally required to send it by January 31st next year.

1. Log in to your Etsy account.
2. Go to Shop Manager > Settings > Taxes.
3. Click on “Tax Documents”.
4. Look for the file named Form 1099-K for the relevant tax year.
5. Download the PDF and store it safely for your accountant.

Etsy will also email you a copy if you’ve opted in for electronic delivery.

Step #2: Download Your Etsy Transaction CSV Files

Whether you receive a 1099-K or not, your CSV transaction reports are the real source of truth, especially for reconciling fees, VAT, shipping, and refunds. Your transaction CSV is your actual Etsy sales report, it’s the only place that breaks down line-item transactions, taxes, shipping income, and more.

How to download them:

1. Go to: Shop Manager > Settings > Taxes.
2. Click “Download CSV file” under the “Sales tax” section.
3. Choose the report type:
   
   • Orders: All sales transactions
   • Refunds: Returned or cancelled orders
   • VAT collected: For international or EU sellers
4. Use the date filter to select your desired tax year or quarter.
5. Click “Download” and save the file to your computer.

Use this file to calculate net revenue, VAT collected, fees, and shipping income. It’s essential if you sell across borders.

Step #3: Match Etsy Payouts to Your Bank Deposits

Your raw sales and fees are just one part of the story, you also need to match Etsy payouts to your actual bank deposits for clean bookkeeping.

How to find Etsy payout info:

1. Head to Shop Manager > Finances > Payment Account.
2. Use the Activity summary to see:
   
   • Net payouts
   • Fees deducted
   • Payment schedule
3. Click “Download” for monthly payout summaries.
4. Use these reports to reconcile Etsy deposits with your accounting system or bank.

If you’re doing Etsy bookkeeping manually, this is often where it breaks down, payouts rarely match sales due to refunds, reserves, and currency conversion. A tool like Link My Books can split this out automatically.

Step #4: Export Monthly Invoices and VAT Reports (If VAT-Registered)

If you’re UK- or EU-based and registered for VAT, you’ll need your Etsy OSS breakdowns and monthly summaries to file correctly. Misreporting Etsy VAT can easily lead to overpayments or fines.

1. Go to Shop Manager > Finances > Monthly Statements.
2. Choose the month or quarter you want.
3. Download:
   
   • Transaction statement (CSV)
   • VAT report (if applicable)
   • Invoice PDF

Use this to prepare VAT returns, especially for EU One Stop Shop (OSS) reporting or UK HMRC compliance.

Step #5: Organize and Prepare for Tax Filing

Once you have all the files downloaded:

• Sort by date and category: sales, fees, refunds, shipping, tax
• Create a backup folder labeled “Etsy Taxes 2025.”
• Send to your accountant or import into your accounting tool

Or skip all of this manual work…

How Link My Books Makes Taxes and Accounting for Etsy Simple

If manually downloading CSVs and reconciling payouts every month sounds like a nightmare, that’s because it is.

Link My Books automates the entire process, turning Etsy’s messy tax data into clean, accurate summaries that flow directly into Xero or QuickBooks. No spreadsheets. No guesswork. No overpaying VAT.

Here’s how it works:

1. Connect your Etsy to Xero or QuickBooks via Link My Books in minutes.

2. Link My Books pulls in all your Etsy sales, refunds, fees, and tax data, and creates a clean summary.

3. It auto-categorizes every line item and applies the correct VAT or tax treatment.

4. A summary invoice is created for each Etsy payout.

5. That invoice is synced with Xero or QuickBooks, matching your bank deposits automatically.

Every entry is reconciled, tax-coded, and categorized in just a few clicks.

Whether you’re running a small Etsy shop or managing thousands of monthly orders, Link My Books scales with your business, no spreadsheets, no stress.

👉 Start your free trial today and simplify your Etsy accounting in minutes.

Key features for Etsy sellers

Essential Etsy Tax Forms to Know

Understanding which forms you need (and which ones Etsy actually provides) is key to staying compliant, especially if you're selling internationally or VAT-registered.

Here’s a breakdown of the most important Etsy tax documents:

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Etsy may not send you a form unless you meet the U.S. threshold. But that doesn’t mean you’re off the hook, your income must still be reported.

Common Challenges With Etsy Tax Forms

Misunderstanding What Etsy Actually Sends

Many sellers assume Etsy handles all tax reporting, but Etsy only issues a 1099-K if you're in the U.S. and over the income threshold. It doesn't break down fees, refunds, or net income. That’s your job.

Confusing Sales With Profits

Etsy's 1099-K reflects gross sales, not what you actually earned. It includes fees, shipping, and refunds, which means your reported income may be inflated unless you reconcile it properly.

Manually Downloading the Wrong Files

You might be downloading “Order Reports” instead of “Transaction CSVs” or skipping VAT summaries entirely. This causes inconsistencies in what your accountant sees, and leads to misfiled tax returns.

Missing Timeframes

Etsy lets you export CSVs and reports by date range, but if your filters are off by a few days, you can miss sales or double-count income across years. This is especially risky when filing annual returns.

Misapplying VAT Rules

If you’re UK-based or selling into the EU, your reports might show VAT that Etsy collected, but it’s your job to account for what you owe. Without grouping products by VAT rate or tracking by destination country, you could be overpaying or underreporting.

These are exactly the reasons sellers automate with Link My Books, to avoid these pitfalls and stay accurate without burning hours in spreadsheets.

Why Do You Need Etsy Tax Forms?

Whether you’re a hobby seller or running a full-time shop, Etsy tax forms help you stay compliant, avoid penalties, and understand your bottom line. Here's why they matter:

You’re Legally Required to Report All Income

Even if Etsy doesn’t send you a 1099-K, you must report all sales income. This includes international orders, digital products, and shipping charges.

Tax authorities can still audit you and Etsy does report your sales in many regions.

They Help You Understand Your Real Profit

Raw sales numbers aren’t enough. You need to factor in:

• Refunds
• Shipping income
• Etsy fees
• Transaction taxes

Only then can you understand what you actually earned and how much tax you owe.

VAT Compliance for UK & EU Sellers

If you’re VAT-registered, you need accurate reports that:

• Separate standard vs zero-rated goods
• Track country of sale
• Show what VAT Etsy collected vs what you must remit

Failing to do this correctly can mean overpaying or receiving penalties from HMRC or your EU tax office.

Reconciliation With Accounting Software

Etsy payouts often don’t match your gross sales. You need transaction-level reports to reconcile each deposit to:

• Orders
• Fees
• VAT or sales tax
• Refunds

Without this, your books won’t balance, which can trigger compliance issues or bookkeeping errors.

FAQ on Etsy Tax Forms and Seller Reporting

Will Etsy send me a 1099?

Yes. For the 2024 tax year, Etsy sends a 1099-K if your U.S. sales via Etsy Payments exceed $5,000.
This threshold will drop to $600 by 2026, so most sellers will eventually receive the form.

Where do I get my 1099 from Etsy?

Log into your Etsy account, then go to: Shop Manager > Settings > Taxes > Tax Documents

There, you can download your 1099-K form as a PDF. It’s also emailed if you’ve opted for paperless delivery.

Does Etsy report sales to the IRS?

Yes. Etsy is required to report qualifying seller payments to the IRS using Form 1099-K.
Even if you don’t receive a form, you're still obligated to report all income.

Does Etsy provide tax documents?

Yes. Etsy offers:

• 1099-K forms (for eligible U.S. sellers)
• CSV transaction reports (for all sellers)
• Monthly financial statements
• VAT reports for UK and EU sellers

These are all accessible via your Shop Manager under Finances or Settings > Taxes.

How often are Etsy tax reports updated?

• Monthly: Transaction CSVs, payout summaries, and VAT reports
• Annually: 1099-K forms (issued by Jan 31)
• You can also generate custom date-range reports on demand

How much do I have to make on Etsy to file taxes?

There’s no minimum threshold. You must report all income from Etsy, regardless of whether you receive a tax form or not.

Does Etsy automatically take out sales tax?

Yes. For most U.S. states, Etsy collects and remits sales tax under Marketplace Facilitator laws. The amounts are included in your gross sales but are not paid to you directly.

Why doesn't my 1099 match my Etsy revenue?

Because the 1099-K reports gross sales, including:

• Shipping
• Sales tax collected
• Refunds
• Card processing fees

Your net income (what you actually keep) is lower. You need to reconcile this using your transaction CSVs.

What if I have multiple Etsy shops?

Etsy aggregates all shop activity tied to the same SSN or EIN and issues a single 1099-K. Be sure to track income and expenses for each shop separately.

Why did Etsy ask for my taxpayer info?

Once your sales approach $250–$500, Etsy requires you to add a taxpayer ID (SSN or EIN). Failure to provide this can lead to account holds or payout delays once thresholds are crossed.

Can I file my taxes without a 1099-K?

Yes. A 1099-K is just a reporting tool, not a requirement for filing. You must still report all Etsy income, even if Etsy doesn’t send a form.

Simplify Accounting for Etsy with Link My Books

Manually downloading tax forms, parsing Etsy’s CSVs, and reconciling each payout might work when you’re starting out. But once you cross the VAT threshold or expand to multiple sales channels, it becomes a bookkeeping nightmare.

Link My Books automatically:

• Syncs Etsy payouts, fees, VAT, and refunds to Xero or QuickBooks
• Applies the correct VAT rules (UK, EU OSS, U.S. sales tax)
• Creates summary invoices per payout that match your bank deposits
• Tracks net revenue, fees, and taxes for accurate reporting

So instead of dreading tax season, you’ll know every figure adds up, and that your books are audit-ready.

Start your free trial of Link My Books today ➡️ And take back control of your Etsy finances, with less stress, less manual work, and no VAT surprises.

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