Most eBay sellers are stuck doing sales tax the hard way. You log in, export a raw eBay sales report, build pivot tables, and chase missing VAT refunds. You guess how to classify marketplace fees. And hope your totals match what you owe.

It’s a mess, especially when your accountant asks for clear tax-ready numbers.

But there’s a faster way. Link My Books automates your eBay reporting - pulling clean sales, fees, VAT, and refunds data directly into Xero or QuickBooks. It also syncs with all your other channels, so you never have to do this manually again.

If you want to stay compliant, avoid costly mistakes, and save hours every month, this guide will show you exactly where to find your eBay sales tax report - and how to automate it.

Key Takeaways from this Post

Manual tax reporting is slow and error-prone. Most sellers waste hours exporting and cleaning eBay reports.

VAT refunds are often missed. The wrong process costs sellers thousands in unclaimed eBay VAT refund entries.

Link My Books makes reporting effortless; it automatically syncs your data and delivers clean reports.

What Most eBay Sellers Get Wrong With Sales Tax Reports

Doing the math yourself is exactly what leads to reporting mistakes, missed eBay VAT refunds, and incorrect filings.

Here’s what most sellers get wrong:

They treat the eBay report as “final.” It isn’t. eBay’s sales report shows gross sales, but fees, refunds, and adjustments aren’t fully broken out in a tax-ready way.
They miss VAT adjustments. Many sellers fail to properly account for eBay’s VAT on fees or handle reverse VAT correctly, leading to overpayments or compliance issues.
They spend hours on spreadsheet gymnastics. Manually calculating tax liabilities from CSV exports is time-consuming and risky, especially if you sell across multiple countries.

There’s a Better Way

Link My Books automates this entire workflow. It connects directly to your eBay account and pulls clean, tax-ready data into Xero or QuickBooks:

✅ Correctly accounts for sales, refunds, fees, and VAT
✅ Applies accurate tax codes per region
✅ Syncs payouts so your accounting matches your bank feed
✅ Scales easily, even if you sell across eBay, Amazon, Shopify, and more

How to Get Your Sales Tax Report the Easy Way

If you’re tired of wondering whether you’re filing your eBay taxes correctly, Link My Books makes it automatic.

No spreadsheets. No manual adjustments. No risk of reporting errors.

Forget CSV exports. If you want accurate, automated sales tax reporting, this is the faster path:

1. Integrate

Connect your eBay account to Xero or QuickBooks via Link My Books. You can use the free trial to see how it works.

2. Set Up Fast

During the setup, a guided wizard helps you assign appropriate tax rates based on your business location and the regions you sell to, ensuring compliance with local tax laws.

3. Analyse Your Data

With each eBay payout, Link My Books automatically retrieves all related transactions, including sales, refunds, fees, and any applicable VAT refunds.

4. Get Easy Invoices

The platform generates a summary invoice for each payout, categorizing each component accurately and applying the correct tax rates.

By automating these processes, Link My Books not only saves you time but also enhances the accuracy of your tax reporting, reducing the risk of errors and ensuring compliance with tax regulations.

But if you still want to do it the manual way, here’s how:

How to Get Your Sales Tax Report from eBay

Go to Seller Hub
Open the Reports Section
Download the Transaction Report
Download Additional Tax Documents (If Required)
Prepare Data for Your Accounting

Step 1: Go to Seller Hub

Log in to your eBay account.
From the main navigation, go to Seller Hub.
(If you don’t see Seller Hub, activate it via eBay’s tools menu.)

Step 2: Open the Reports Section

In Seller Hub, navigate to Payments → Reports.
This is where eBay provides downloadable reports on sales, fees, and taxes.

Step 3: Download the Transaction Report

Under Reports, select Transaction Report.
Choose your desired date range (monthly, quarterly, or custom).
Click Download to export the report as a CSV file.

This CSV will include:

Gross sales amounts
Sales tax collected by eBay on your behalf
Fees (selling fees, promotions, shipping labels, etc.)
Refunds and adjustments

Step 4: Download Additional Tax Documents (If Required)

For annual tax reporting, you may also need:

1099-K form (U.S. sellers) - eBay provides this in the Tax Documents section of Seller Hub for sellers who meet the IRS threshold.
VAT Transaction Reports (for VAT-registered sellers) - available under Reports or via the eBay Business Seller dashboard, depending on region.

Step 5: Prepare Data for Your Accounting

Make sure you save the file in an easily accessible location, and use an eBay spreadsheet to keep your data in order.

At this point, you’ll need to:

Reconcile gross sales against fees and refunds
Check if any eBay VAT refunds were processed and reflect them correctly
Map the proper tax codes to each line item (domestic sales tax, EU OSS VAT, reverse VAT, etc.)
Prepare the numbers for your tax filings or your accountant

👉 Or skip all this manual work entirely by using Link My Books to automate the process - your sales tax data will be ready, accurate, and synced with your eBay accounting software.

How Link My Books Makes eBay Sales Tax Reports Simple & Fast

Even if you know how to download your reports, turning that raw data into clean, tax-ready books is where most sellers struggle.

eBay reports aren’t built for tax compliance.
They show gross sales and collected taxes, but they don’t reconcile automatically to your payouts, and they won’t apply the right tax codes to each transaction in your accounting software.

That’s where Link My Books comes in.

Full Automation for eBay Sellers

Link My Books connects directly to your eBay account. Here’s what it does automatically:

✅ Imports all transactions: sales, refunds, fees, and any eBay VAT refund entries
✅ Maps correct tax codes: supports U.S. sales tax, EU VAT OSS, UK VAT, and other country-specific rules
✅ Creates detailed summary invoices: each payout is itemized clearly for accounting
✅ Matches payouts to bank deposits: one-click reconciliation in Xero or QuickBooks
✅ Handles multi-channel sellers: if you also sell on Amazon, Shopify, Etsy, or Walmart, Link My Books consolidates all data in one workflow

Built for Xero & QuickBooks

Once connected, Link My Books feeds your eBay data into Xero or QuickBooks in a tax-compliant format:

Sales are categorized correctly based on tax jurisdiction
Fees and marketplace charges are broken out and assigned to the proper expense accounts
VAT on fees and are captured and reported accurately
Payouts match your bank feed exactly - no manual adjustments required

Accurate Tax Handling

If you’re struggling to navigate complex tax regulations across different jurisdictions you can end up applying the wrong tax rates, fail to track One-Stop-Shop (OSS) transactions, miss out on documenting zero-rated transactions, and overpaying or underpaying your VAT and taxes.

Link My Books automatically applies the correct eBay VAT rate or sales tax rates based on customer location. It differentiates between sales where eBay collects and remits taxes (e.g., Marketplace Facilitator Rules) and those you are responsible for. And ensures compliance with UK VAT, EU OSS, and international tax requirements, and helps you report eBay sales on taxes.

Effortless Reconciliation

The software categorizes each eBay payout into sales, fees, refunds, and taxes, matching them to your bank deposits automatically. You’ll always know where your money is going and avoid end-of-month headaches.

By automating and streamlining your reports with Link My Books, you’ll gain real-time insights into your business performance. These insights empower you to make data-driven decisions, such as identifying profitable products, adjusting pricing strategies, or planning for seasonal demand.

You can try Linky My Books for free and experience the power of automation today!

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Essential eBay Sales Tax Report Data for Accurate Bookkeeping

| **Data Point** | **What You Need to Track** | **Common Manual Issue** | **How Link My Books Helps** | |:---:|:---:|:---:|:---:| | **Gross Sales by Jurisdiction** | Domestic sales, EU VAT OSS sales, international sales (zero-rated/exempt), B2B reverse charge sales | Inconsistent tracking by region; incorrect tax classification | Automatically maps each sale to the correct tax treatment | | **Sales Tax Collected by eBay** | Orders where eBay collected/remitted tax; exact tax amounts collected | Double-reporting tax already remitted by eBay | Correctly excludes eBay-collected tax from your tax return | | **eBay VAT Refund & Adjustments** | VAT applied to fees; eBay VAT refund adjustments | VAT refunds missed or not applied correctly | Automatically captures and applies VAT refunds | | **Fees and Expenses** | Final value fees, payment processing fees, promoted listing fees, shipping label fees, other marketplace fees | Fees improperly categorized or missed in expense reporting | Breaks out fees into proper expense accounts in Xero/QB | | **Refunds and Cancellations** | Match refunds to original order; adjust reported revenue; reverse any reported tax where applicable | Refunds not linked to sales; tax not reversed properly | Matches refunds to orders; applies correct tax treatment | | **Bank Reconciliation** | Ensure payouts match bank deposits exactly (accounting for fees, refunds, VAT, FX differences if applicable) | Sales reports not matching actual bank deposits | Generates summary invoices that reconcile perfectly |

How to Read eBay Sales Tax Report Statements

| **Section in Report** | **What to Look For** | |---|:---:| | **Gross Sales** | Total item price before any deductions or refunds. | | **Sales Tax Collected** | Sales tax that eBay collected and remitted on your behalf. Should be excluded from your taxable revenue. | | **Fees** | All marketplace fees, selling fees, payment processing, promoted listings, shipping label charges. | | **Refunds** | Customer refunds, including any reversed sales tax or VAT amounts. | | **VAT on Fees (EU, UK sellers)** | VAT charged on eBay seller fees - this is VAT you can reclaim. | | **eBay VAT Refund (if applicable)** | Adjustments and refunds issued by eBay on previously charged VAT. | | **Payout Total** | The net amount deposited to your bank after all fees and refunds. This should match your bank feed. |

Yearly vs. Daily Reports

Yearly eBay Sales Tax Report: eBay provides yearly tax documents such as the 1099-K (U.S.) or VAT Transaction Report (EU/UK). These give a year-end summary for tax filing.

However, they do not provide all the details you need for bookkeeping.
You still need monthly or daily transaction-level data to:

Break out fees and refunds accurately
Track eBay VAT refund adjustments
Reconcile payouts

Daily eBay Sales Reports: Via Seller Hub → Payments → Reports → Transaction Report, you can download reports for any date range, including daily.

Daily reports are useful for high-volume sellers and allow you to catch issues quickly (discrepancies, missed fees, unclaimed VAT, etc.).

Why Do You Need an eBay Sales Tax Report?

Many eBay sellers assume that since eBay collects some taxes, they don’t need to track or report anything else. That’s wrong, and it leads to costly compliance issues.

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Here’s why having a clear, accurate eBay sales tax report matters:

Tax Filing Compliance

Even if eBay collects and remits tax in certain jurisdictions, you are still responsible for:

Reporting total sales revenue
Reporting tax collected by eBay (so you don’t double-pay)
Reporting VAT correctly if you are VAT registered
Tracking tax-exempt or out-of-scope sales

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If you get this wrong, you risk audits, penalties, and overpayment.

Accurate VAT Reporting (UK/EU Sellers)

If you’re VAT registered, your eBay sales report must:

Break out VAT correctly on fees
Include any eBay VAT refund adjustments
Support your VAT return with proper documentation
Handle EU OSS reporting if you sell cross-border in Europe

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Link My Books is fully VAT-compliant and automates all of this.

Income Tax Reporting

Your sales tax report also feeds your income tax filing:

Gross sales
Net revenue after refunds
Marketplace fees and expenses

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Without a clean report, your accountant can’t accurately calculate your business profit, and you can’t claim full deductions.

Scaling Your Business

When you scale across multiple markets, tracking tax manually breaks down fast.

If you’re selling:

Into multiple U.S. states
Cross-border into the EU
To multiple VAT zones or tax jurisdictions

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You need automated reporting, otherwise, your time cost and error risk explode.

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If you want to:

✅ Stay fully compliant

✅ Avoid tax overpayments

✅ Maximize deductible expenses

✅ Keep your accountant happy

✅ Free up time to run your business

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Then you need an automated eBay sales tax report workflow. That’s exactly what Link My Books delivers.

FAQ on eBay Sales Tax Report

How do I get my tax information from eBay?

Go to Seller Hub → Payments → Reports → Tax Documents.
Here, eBay provides key tax documents such as the 1099-K (for U.S. sellers) and VAT transaction reports (for VAT-registered sellers). You can also download your eBay sales report from the Transaction Reports section for detailed sales and tax data.

For fully automated, tax-ready reporting, Link My Books connects your eBay account to Xero or QuickBooks and generates reports your accountant will actually use.

How to get 1099 from eBay seller account?

If you meet the IRS threshold, eBay will issue a 1099-K form, typically by January 31 each year.
You can find it in Seller Hub → Payments → Tax Documents.
The 1099-K shows your gross sales and total payments processed through eBay.

How do I get my 1095 from eBay?

You don’t. The 1095 form is a healthcare-related document (not a sales or tax report) and is not issued by eBay.

How do I get tax documents from eBay?

Tax documents are located in Seller Hub → Payments → Tax Documents.
Depending on your seller profile and region, this may include:

1099-K form (U.S.)
VAT transaction report (EU, UK, or VAT-registered sellers)
Marketplace Facilitator Tax reports (sales tax collected by eBay on your behalf)

You can also download Transaction Reports for detailed order-level data.

What is the IRS threshold for eBay sales?

As of 2025, the IRS 1099-K threshold for third-party marketplaces like eBay is:

$5,000 in total payments processed or
200+ transactions per year

If you meet either threshold, you will receive a 1099-K. Even if you are below this threshold, you are still required to report all business income on your tax return.

Does eBay report sales to states?

Yes. Under Marketplace Facilitator laws, eBay collects and remits sales tax on your behalf in many U.S. states. eBay also reports this tax to the appropriate state tax authorities.

However, you still need to:

Track which orders had tax collected vs. self-remitted
Exclude eBay-collected tax from your own tax filings
Report your gross sales accurately

Link My Books automates this entire process, preventing double-reporting and ensuring full compliance.

Make Tax Reports Easy With Link My Books

If you’re tired of wrestling with spreadsheets and reconciling line items manually, you need a better system.

Link My Books automates the entire process. It connects directly to your eBay account and syncs your data to Xero or QuickBooks in a fully tax-compliant format.

Here’s what you get:

✅ Automatic import of eBay sales, fees, refunds, and VAT data
✅ Accurate tax mapping: supports U.S. sales tax, EU VAT OSS, UK VAT, and more
✅ Captures eBay VAT refund adjustments: you’ll never miss a reclaim opportunity
✅ Detailed summary invoices per payout: match perfectly to your bank feed
✅ Multi-channel support: works with Amazon, Shopify, Etsy, and Walmart too
✅ One-click reconciliation: save hours each month, eliminate reporting errors